MEMORANDUM from the Purchasing Office
To: Campus Departments
From: Vicki Niese, Purchasing Manager
Date: May 12, 2006
Re: Open Purchase Orders

In conjunction with the Controller’s Office, the Purchasing Department will implement a new receiving report in the Fall of 2006. This receiving report is required to satisfy the approval for payment and documentation requirements as stated by our external auditing group.

Since all purchases will need documented through the receiving report before payment can be made, the Purchasing Office must discontinue the use of open purchase orders.

Open purchase orders were originally developed as a means to procure small, routine purchases for departmental use. The Purchasing Office now offers the procurement card as a means to procure these items. A purchase request can also be submitted for these items if needed.

Please remember open purchase orders for fiscal year 2006 are only valid through May 31, 2006.

Additional information will be sent out regarding the receiving report at a later date.

We appreciate your cooperation with this matter.