Policies

Surplus Property and Asset-Control Policy

Purchasing is responsible for the disposition of property deemed surplus by University departments. All items that become surplus must be brought to the attention of the Office of Purchasing Department for proper handling. An attempt will first be made to utilize the surplus items in another University department. If it is determined that the items will be of no further use to the University, the Office of Purchasing will either offer these items for sale at auction or dispose of them. In either case, proper changes to departmental asset inventories will be made.

Departments should notify the Office of Purchasing whenever items become surplus for possible placement in other areas or the next scheduled auction. Please contact the Office of Purchasing to find out what items are currently designated as surplus or when the next auction is scheduled to occur.

Deans, chairs and directors are authorized to declare that property in their area(s) of responsibility is surplus and/or no longer usable.

Auctions

Purchasing will schedule auctions on an as needed basis with a minimum of once yearly. All University employees and the public are invited to the auctions. No sale of University property will be made, without prior approval, to University employees or other individuals except through the public auctions or other advertised sales.

Departments having unique surplus items with limited markets should contact the Office of Purchasing to arrange special solicitations.

Proceeds from the auction will be allocated back to the department's equipment account.