Administrative Assistant Helpful Hints and Suggestions

1.       Normal retirement age – 65, as long as you have a minimum of 10 years of continuous service

2.       Early retirement ages:

a.       30 years of continuous service – any age

b.      20 years of continuous service at least age 55

c.       15 years of continuous service at least 62

3.       Service years calculated on official anniversary date by the Office of Human Resources (HR)

4.       Requires minimum two week notice in writing

5.       Use vacation, personal, etc. time prior to final working date (work with HR to prorate these hours.

Benefits (subject to change from time to time)

1.       Cash out up to 90 days accrued sick time, paid in final paycheck

2.       Maintain parking, library and identification card privileges

3.       Medical benefit plan (see details below)

4.       Severance may apply (see details below)

Resignation – any voluntary termination of employment not meeting the requirements of retirement above.  Requires minimum of two weeks notice in writing or not eligible for rehire.

Benefits (subject to change from time to time)

1.       May continue in University’s medical beneift plan through COBRA, paying full cost

2.       Severance may apply (see details)

Available to retirees: 

1.       Service

a.       30 years of service – University pays full cost of single plan

b.      Other early retirement – retiree pays until age 62, then University pays cost of single plan

2.       Age

a.       Under 65 – remain on self-funded plan

Available to resignees:  COBRA

1.       Available to those who voluntarily sever employment (retire or resign)

2.       Begins to accrue after completion of 15 years of service

3.       Accrue 20% of final annual pay for each year of continuous service completed over 15 years

(i.e. 16 years = 20%; 17 years = 40%; 18 years = 60%; 19 years = 80%; 20 years = 100%)

4.       Not to exceed 100% of final year’s salary

5.       Must exit no later than the completion of the last day of the 30^th year of service (based on anniversary date) or benefit is eliminated

6.       Payment is in one lump sum

7.       Must request in writing (generally in retirement/resignation letter)

8.       If commitment to voluntarily sever employment is made three years in advance of the separation date, the payment is increased 10%

a.       Must be in writing

b.      Three full years in advance

c.       Irrevocable

9.       Arrangements can be made for retirees to pay health premiums when applicable from severance payment through the end of that calendar year

10.   Cannot be tax-deferred

1.       Meet with HR to determine prorated leave time

2.       Letter in writing

3.       Final date of work, how vacation, personal, etc. time to be used.

4.       Official retirement/resignation date

5.       Request to cash out sick leave (if applicable)

a.       Can bank up to 120 days

b.      Can cash out 90 days upon reitrement

6.       Request for severance payment (if applicable)

7.       To supervisor and copy HR

8.       HR will acknowledge and set official retirement date

1.       Meet counselor at least 3 years prior to retirement to disc uss your plans and review allocations

2.       Once official reitrement date is set, meet with counselor at least 6 months prior to exit date

3.       Counselors on campus throughout the year to meet with individuals; or personal counseling available in Dublin - 1-877-209-3138

1.       Call Jen Motter at ext. 2021